We always find ourselves in the same situation: The time and effort recorded for our project does not correspond to what was originally planned. There can be many reasons for deviations. These include the subsequent entry of project times and missing information about the activities that have been carried out. The main challenge is the early recognition and prevention of deviations.
Once planning has been completed, the project implementation follows. During this period, regular evaluations should be carried out to compare the current status of the project with the original plan. This is the best method to detect deviations.
If one deals with problem areas in time, future project planning and work processes can be optimized. Over time, one develops a feeling for cost estimates, which are the key to project planning. Therefore, an important approach.
For efficiency reasons, the importance of time tracking software is increasing more and more. The tools enable ongoing project monitoring and provide an up-to-date overview of costs, profit margins and invested time. Why should this be important? Transparency in a company prevents severe deviations. Problem areas are discovered and solved in time.
TimeTrack Enterprise is a time tracking software for teams and companies that offers project time tracking. The user-friendly time tracking system is continually developed and improved to ensure maximum consideration of customer suggestions.
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Project time tracking – This is how it works!
Regular project time tracking is the basis for efficient project controlling. Employees assign their working hours to specific projects or activities on a daily basis. Data can be viewed directly in the office on the Web App or on the Mobile App when on the go. Current evaluations are thus possible at any time. Diagrams and project reports are usually used to better visualize data.
The project management is simply structured and can be arranged according to customers, projects, activities or expenses. All information relevant to your project is available at a single glance. TimeTrack offers many functions that enable a detailed target/actual comparison. However, the comprehensive software is not only a controlling instrument, but can also serve as a timesheet. Invoicing by the hour works itself automatically. Invoice templates are very easy to configure, so with just a few clicks you can create performance reports.
TimeTrack is simple, modern and the perfect tool for every team and every industry. Customers are guaranteed the most up-to-date overview of recorded project schedules, project expenses and performed activities. The time tracking software is web-based and optimized for all devices. It is well suited for offices and external services. All data can also be entered via the mobile app. The data can be immediately viewed by any authorized person. In addition, a GPS function makes it possible to prove one’ s location.
TimeTrack is the ideal solution for any workspace. It is a powerful software that is easy to use. It will save you time, paperwork and nerves in many industries.
TimeTrack – Features
TimeTrack has 3 main modules: Attendance tracking, project time tracking and invoicing.
In the attendance tracking module, you can track your legal working hours. It also includes absences and taken breaks.
The employees stamp in and out and log their break times. TimeTrack maintains an working hours account for employees and creates timesheets for employees automatically.
Employees can also enter absences. TimeTrack has an approval process / workflow for absences. The employee submits a request for an absence, for instance, vacation, sick leave, or time compensation. An authorized user receives a notification and can approve or reject the request. As soon as the request is approved, the employee also receives an ICS calendar file, which can be inserted in any calendar by double-clicking on it.
Holiday planning and paid leave management is also part of the attendance tracking module. Employees can see when their colleagues entered their vacation and thus ensure that the key persons are not on vacation at the same time.
The Project Time Tracking module allows you to track the time you spend for your customers. You want to charge these hours to your customers as soon as possible, therefore an exact documentation of the hours is essential for the later billing.
Each employee books their working hours to a customer, project and optionally to an activity. Thus, you know exactly how much time you have used for each project, which employee is working on each project and which activities have been carried out in a specific project.
TimeTrack offers a great project planning. For each project, you can define in advance how much money you want to invest in all activities. Once you have created a schedule, you can track project performance. With the traffic light system, TimeTrack shows you which projects are still within the schedule and which are not. You will see which activities are a problem.
One part of project time tracking is expense tracking. You use expenditure tracking for project expenses, material costs, travel costs, flat rates, and so on. You can allocate these project spending to your customers during invoicing.
The Invoicing module allows you to create an invoice and performance record from your project data in a few seconds by selecting the recorded times and expenses.
You select the customer and period for which you want to create an invoice or proof of performance for your customer. TimeTrack will show you all expenses. Then, you simply select these expenses, fine-tune the invoice content and create a PDF invoice for your customer. Now send it by e-mail.
The invoicing module has over 70 settings for configuring the invoice layout and invoice fields.